Effective Date: April 2nd, 2025

 

ClinVana LLC, ("ClinVana™," "ClinVana," "we," "us," or "our") respects your privacy.

 

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the "Site"). By accessing or using the Site, you agree to this Privacy Policy.

 

 

 

1. Information We Collect

We may collect the following types of information:

• Voluntary Information: Information you provide by filling out contact forms or signing up for newsletters (e.g., name, email address, company).

• Automated Data: Technical data such as IP address, browser type, operating system, referring URLs, pages visited, and time spent on the Site, collected via cookies or analytics tools.

 

2. How We Use Your Information

We use the information we collect to:

• Respond to inquiries or requests you submit

• Provide newsletters or updates (if you opt in)

• Analyze website traffic and improve user experience

• Comply with legal obligations

 

3. Cookies and Tracking Technologies

Our Site uses cookies and third-party analytics services (such as Google Analytics) to understand how users interact with the Site.

• You may refuse or delete cookies via your browser settings, but doing so may limit some functionalities.

• A cookie consent banner is provided upon your first visit to obtain your consent for non-essential cookies.

 

4. Third-Party Services

We may use third-party services (e.g., Mailchimp, Google Analytics) to collect and process data. These third parties are contractually obligated to comply with data privacy laws such as GDPR and CCPA.

 

5. International Data Transfers

If you are located outside the United States, please be aware that your information may be transferred to, processed, and stored in the U.S. By using our Site, you consent to this transfer.

 

6. Your Rights

Depending on your location, you may have the following rights:

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• GDPR (EU/EEA Residents):

  • Right to access, correct, or delete your personal data

  • Right to restrict or object to data processing

  • Right to data portability

  • Right to lodge a complaint with a supervisory authority

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• CCPA/CPRA (California Residents):

  • Right to know what personal information is collected and shared

  • Right to opt out of sale/sharing of personal information

  • Right to delete personal information

  • Right to non-discrimination for exercising these rights

 

To exercise any of these rights, please contact us using the information in Section 12. We may provide a form to streamline your Data Subject Request (DSR).

 

7. Do Not Track Signals

Some browsers offer a "Do Not Track" feature. Currently, we do not respond to DNT signals, but we respect your cookie preferences managed through our cookie banner.

 

8. HIPAA Statement

ClinVana does not collect or process Protected Health Information (PHI) via this Site. Our operations are compliant with HIPAA for any offline activities involving PHI.

 

9. Data Security

We implement appropriate technical and organizational security measures to protect your personal data. These include secure servers, encryption where applicable, and limited access protocols. However, no method of transmission over the internet is 100% secure.

 

10. Data Breach Notification

In the event of a data breach that compromises your personal information, we will notify affected individuals and authorities in accordance with applicable laws and regulations.

 

11. Data Retention

We retain personal data only as long as necessary for the purposes described or as required by law. Data may be anonymized and stored for analytical purposes.

 

12. Children's Privacy

This Site is not intended for children under the age of 16. We do not knowingly collect data from children.

 

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We encourage you to review it periodically. The "Effective Date" above reflects the date of the latest revision.

 

14. Contact Us

If you have any questions about this Privacy Policy or your data rights, or if you wish to submit a Data Subject Request (DSR), please contact us at:

 

ClinVana, LLC

99 South Walpole St.,

Sharon, MA 02067

United States of America

 

Email: info@clinvana.com

 

Thank you for trusting ClinVana with your information.